Welcome to PPMeasy, a project management software designed to help teams plan, organise, and track their work efficiently. At PPMeasy, we are committed to protecting your privacy and ensuring that your personal data is handled responsibly, transparently, and in compliance with the General Data Protection Regulation (GDPR) and other applicable data protection laws.
This Privacy Policy explains how we collect, use, and safeguard the information you provide to us when using our software-as-a-service (SaaS) platform, website, and related services (collectively referred to as “Services”). By using PPMeasy, you agree to the terms outlined in this Privacy Policy.
1. Information We Collect
We collect information to provide a seamless, secure, and personalised experience for our users. We only collect information that is necessary for the functioning of our services and to improve your overall experience.
a. Personal Data
When you create an account or interact with PPMeasy, we may collect the following types of personal data:
- Identification Data: Your name, email address, username, and organisation details.
- Contact Information: Email addresses or optional phone numbers provided for communication or support purposes.
- Account Information: Login credentials, user preferences, and project collaboration details.
- Usage Data: Information on how you use the platform, including feature interactions, device information, browser type, IP address, and time zone settings.
- Communication Data: Billing details, payment method information, and transaction history when you subscribe to our paid plans.
We do not collect or store any financial or payment-related data directly. All payment processing, if applicable, is handled by third-party payment processors who are fully compliant with GDPR and PCI DSS security standards.
b. Data from Third Parties
In limited cases, we may receive information about you from third-party integrations you choose to connect (e.g., Google Workspace, Microsoft Teams, or Slack). These integrations are entirely optional, and we only access the data required for integration functionality.
2. How We Use Your Information
PPMeasy processes your personal data for the following lawful purposes:
- To Provide and Maintain Our Services: We use your data to set up and manage your account, provide customer support, and ensure smooth functionality of our software.
- To Improve User Experience: Usage analytics help us identify trends, troubleshoot issues, and enhance performance and usability.
- To Communicate with You: We may send service updates, security alerts, and administrative notifications. Marketing communications will only be sent with your explicit consent, and you can opt out at any time.
- To Ensure Security and Compliance: We process personal data to prevent unauthorised access, detect fraudulent activity, and comply with legal obligations under GDPR and other applicable laws.
We will never sell, lease, or distribute your personal data to third parties for commercial gain.
3. Data Security
As a Software-as-a-Service (SaaS) provider, PPMeasy places the highest importance on protecting your data.
a. Security Measures
We employ industry-standard security measures to safeguard your personal data, including:
- Data encryption in transit (TLS/SSL) and at rest.
- Role-based access controls and secure authentication.
- Regular security audits and penetration testing.
- Secure data centres hosted within the European Economic Area (EEA).
b. Data Retention
We retain personal data only for as long as necessary to fulfil the purposes described in this policy, comply with legal obligations, or resolve disputes. If you close your account, we will delete or anonymise your data within a reasonable timeframe unless legal retention requirements apply.
c. International Data Transfers
Your data may be transferred and processed outside of Ireland or the EEA only when necessary and under adequate safeguards, such as Standard Contractual Clauses approved by the European Commission.
4. Cookies and Tracking Technologies
PPMeasy uses cookies and similar tracking technologies to enhance your browsing experience, analyse platform performance, and provide essential functionality.
b. Types of Cookies We Use
- Cookies (Strictly Necessary):
These cookies are required for PPMeasy to operate correctly - for example, enabling secure login sessions and remembering your privacy settings. These cookies cannot be switched off in our systems. - Performance and Analytics Cookies:
These help us understand how visitors interact with our website by collecting anonymous information such as page visits, session duration, and error messages. We use this data solely to improve the platform’s functionality and reliability. - Functional Cookies:
These remember your preferences (such as language or region) to personalise your experience. - Optional or Third-Party Cookies:
When you interact with third-party integrations (e.g., Google Workspace, Microsoft Teams), those services may set their own cookies. PPMeasy has no control over such cookies and encourages you to review their respective privacy policies.
c. Cookie Consent and Control
You can manage or withdraw your consent to cookies at any time by:- Adjusting your browser settings to block or delete cookies, or
- Using the cookie-preference link available at the bottom of our website.
d. Cookie Duration
- Session cookies expire when you close your browser.
- Persistent cookies remain on your device until deleted or until they reach their set expiry date (typically no longer than 12 months).
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect operational, legal, or regulatory changes. Any updates will be posted on this page with an updated “Last Updated” date. If significant changes are made, we will notify you via email or through an in-app notification prior to the changes taking effect. We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.
6. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us at:
PPMeasy Privacy Team
Email: privacy@ppmeasy.com
Address: PPMeasy Ltd, Cork, Ireland
All privacy-related inquiries and data requests are handled free of charge, and we will respond within the timeframes required by applicable data protection laws (typically within 30 days).
PPMeasy is dedicated to maintaining your trust and ensuring your data is secure, transparent, and used responsibly.
Thank you for choosing PPMeasy - your privacy matters to us.